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  Financial Services  
   
PAYROLL
 

The Payroll Office is responsible for the final payroll process that issues payment advices via direct deposit and payroll checks (if applicable) to all regular full time, part time, and temporary employees of the Prince William County School Board.

All payroll is processed and paid on a semi-monthly pay period schedule.  Pay dates are the last work day on or before the 15th and on or before the last day of each month. The Prince William County School Board has determined that direct deposit of payroll is the most efficient and effective means of paying employees. Therefore, all employees are required to enroll in direct deposit. Payroll checks will be issued for an employee's first scheduled payroll in order to perform an electronic test to verify the employee's bank account information. Payroll checks will also be issued when employees change bank accounts or in some unusual circumstances.

All employees, except 10-month hourly employees and temporary employees, are compensated on a semi-monthly basis in 24 equal installments. These installments are paid on a current pay period basis.  Ten-month hourly employees are compensated semi-monthly in 19 equal installments. These installments are paid on a previous pay period, or pay lag, basis. All leave, additional hourly pay, overtime, and non-standard supplemental pay are paid or processed on a previous pay period, or pay lag, basis.

The Payroll Office employs Payroll Specialists who process and verify payroll, input specifications from employee W-4, VA-4, and Direct Deposit forms, input one-time and most regular payroll deductions, set up many employee fringe benefits, and determine correct payments to be made to Payroll vendors. The office is also responsible for annually issuing W-2 Forms. Requests for specific payroll records from outside sources are also processed in Payroll.

The Supervisor of Payroll is directly responsible for all the activities of the Payroll Office. The Supervisor controls the set up of most pay events, deductions, and benefit plans as they impact the payroll process.


 

Pay Dates for Fiscal Year 2014-15
Pay Date Pay Date
2014 2015
January 15 January 15
January 31 January 30
February 14 February 13
February 28 February 27
March 14 March 13
March 31 March 31
April 15 April 15
April 30 April 30
May 15 May 15
May 30 May 29
June 13 June 15
June 30 June 30
July 15 July 15
July 31 July 31
August 15 August 14
August 29 August 31
September 15 September 15
September 30 September 30
October 15 October 15
October 31 October 30
November 14 November 13
November 26 November 30
December 15 December 15
December 31 December 31
 
     
  Payroll Staff  
 
NIKI






 
Supervisor
703.791.7449

Nartaya Mastrippolito
Administrative Coordinator
703.791.8748

For general payroll inquiries, please email the Payroll Office. Please send any forms or paperwork to the Payroll Office via courier service. Indicate the material is for: Payroll Office, Financial Services, Kelly Leadership Center. For regular mailing via USPS, please send to:
Financial Services, Office of Payroll
Prince William County Public Schools
P.O. Box 389
Manassas, VA 20108


 

For Employment Verification call:
Department of Human Resources
703.791.8081
703.791.8560 - Fax


ANNOUNCEMENTS:

Reminder: VRS Contributions -Summer Break and School Year Amounts

This is a reminder to all 9-, 10-, and 11-month employees that the required VRS employee contributions and fringes will not be deducted or posted during off contract pay dates in the summer.
These deductions and fringe benefits will begin again in the new school year.

The amount of the contribution for full- time employees:

-Hired prior to July 1, 2012 in a continuing full-time position is now 3% which continues PWCS election to phase in the full 5% over five years;

-Hired or changing to full-time after July 1, 2012 and through December 31, 2013, the contribution is the full 5%;

-Hired or changing to full-time on or after January 1, 2014, the contribution is 4% for VRS and 1% for the required defined contribution portion;

-New employees are referred to now as having a "hybrid" retirement plan. The first VRS (and hybrid) contributions for 10-month employees will be deducted on September 15, 2014 and will be taken through June 30, 2015;

-For 11-month employees, contributions start August 15, 2014; and

-Employees who are scheduled for 19 regular pays (bus drivers, bus attendants, and food service workers) will have their VRS and hybrid deductions taken from October 15, 2014 through June 30, 2014.

Please contact the Office of Benefits
and Retirement Services at BENEFITS@pwcs.edu or the Payroll Office at PWCSPayrollOffice@pwcs.edu if you have questions.


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Do It Yourself With ESS
PWCS provides access for all regular employees from any School Division computer to Employee Self Service (ESS). The link to ESS is found by selecting STAFF on the left side of our home page. Directions are provided if you are a first time user for login, navigation, and access to documents. Payroll services available include viewing and printing previously issued pay statements and W-2 forms. Please use ESS to update your address if you move so your mail arrives promptly from School Division offices.

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Go Green Initiative
Prince William County Public Schools has initiated a "go green" initiative to reduce paper forms and increase the use of electronic communications. One of those initiatives is the electronic distribution of earning statements (or "e-stubs") for all regular employees required to have direct deposit.
E-stubs delivery has significantly reduced costs associated with postage, forms, and overall staff hours. All regular employees are reminded that they may access the Employee Self Service (ESS) application to verify their GroupWise email addresses.







 
 
     

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